preparing to leave k-state at salina
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If you have a K-State at Salina email account ( your-eID@sal.ksu.edu ), it will remain active for 30 days after your departure, during which time you can access it via webmail. See the webmail instructions at http://www.sal.ksu.edu/infosys/Using%20WebMail.pdf. As an alternative to webmail, you can setup an email client software on your home computer to access your Salina email account. See the instructions at http://www.salina.k-state.edu/infosys/imap.html. Before leaving, employees need to work with their supervisor to transfer official correspondence and data files from their email, and from their computer as described in the K-State PPM. This is not the responsibility of the Information Systems department – IS can advise and answer questions to assist with this process, but they do not know which files need to be saved or where the files are. The information below is found at http://www.k-state.edu/infotech/leaving/. The references to email accounts apply to your K-State central email system ( your-eID@ksu.edu ). The following information is provided to all students, faculty, and staff permanently leaving Kansas State University, including those who are graduating, transferring to another school, or otherwise terminating their affiliation with the university. Before you leave. We suggest you do the following things before you leave K-State:
FAQs about leaving K-State
1) eID and password Can I keep my eID when I leave K-State? As long as your K-State eID is active, you can keep it as long as you like - with some limitations:
Your eID will be considered inactive if:
It depends. In order to access KATS or your eProfile page, you need a valid password. Once the password change deadline has passed each semester, if you haven't changed your password, you won't be able to access these things until you do. If e-mail forwarding has been turned on and your forwarded e-mail does not bounce back, you don't need to change your password - your eID will continue to be active as long as these things hold true. You do need to change the password within a 5-year period, once the eID becomes inactive, to keep your eID. 3) What happens if I leave and don't copy my files? Once you are no longer enrolled at, employed by, or associated with K-State, Computing and Telecommunications Services will notify you via your K-State e-mail address that access to your e-mail and other resources is going to be removed. You then have two weeks to make any copies needed. Once your access has been removed, there is a fee for getting access to copy any data you forgot. The fee is $50 for one week of access. Once your affiliation with K-State is terminated, after 180 days your files, personal webpage, and e-mail associated with your eID will be destroyed and removed from the central backup systems. 4) Who do I call if I need help? Faculty/staff may wish to contact their departmental support staff for assistance first. You may also contact the IT Help Desk, 214 Hale Library, helpdesk@k-state.edu, 785-532-7722. 5) E-mail and mailing lists If I change my personal e-mail address after setting up forwarding, how can I change my forwarding address after I leave K-State? You will continue to have access to your eProfile page for setting up e-mail forwarding and changing your password (as long as your eID has not been inactive for five years). You can change the e-mail forwarding at anytime from eid.k-state.edu. How long can I keep my e-mail address after I leave K-State? There are a number of ways you can deal with the K-State lists you subscribed to:
What should I do about the mailing lists I own? You should e-mail listhelp@k-state.edu with the names of the lists you own and let them know you are leaving. They will contact the other list members to see if anyone would like to take it over. If no one does, they will delete it. 6) Software received from K-State Can I continue to use software that I have received from being part of K-State? When you leave K-State, you must remove any software that you have received under a Kansas State University site license or volume purchase agreement. The use of this software after you leave K-State is a violation of our software license agreement. This includes, but is not limited to, K-State antivirus software and all course-related software you may have received through your department. How do I remove K-State's antivirus software? When you leave K-State officially you are required to remove antivirus software. At present there are three ways to do this:
For students who have been living in the residence halls, when leaving K-State you will want to remove the connection to the K-State Update Service and instead point to the Microsoft Update Service. To do this:
Only current faculty, staff, emeritus faculty, and enrolled students may use the Dial-In service provided by K-State. If you want to have an Internet connection after you leave K-State, you will need to locate an Internet Service Provider in your area. |
